| The FSO designs a policy to maintain strict control | | | | receipting action. Some accountability records |
| over classified material. The NISPOM requires | | | | track document dispositions from inception to |
| control of it at the TOP SECRET level. However, | | | | dissemination on the same record. Contractors |
| all material entering the facility, produced, | | | | are not limited to a certain method of document |
| reproduced or entering the facility in any fashion | | | | control other than the ability to track the status |
| should be brought into possession for control, | | | | of the documents the cleared facility possesses. |
| audit and inventory purposes. The NISPOM does | | | | The benefit of creating a database using any of |
| address the cleared contractor responsibility of | | | | the input (title, document number, contract |
| maintaining an information management system | | | | number, reception date, and etc) is great. The |
| to protect and control classified information. This | | | | database will facilitate retrieving the classified |
| control and accountability facilitates visibility of the | | | | material and be able to produce documentation |
| classified material and allows for preventative | | | | and classified information within a reasonable |
| measures against unauthorized disclosure or | | | | amount of time as required by NISPOM. The use |
| identification of security violations. | | | | of a database to meet the information |
| Once the material is received and the delivery | | | | management system aids in tracking classified |
| inspected against the receipt, the FSO or security | | | | information offering increased protection and |
| specialist can input the information into the | | | | accountability. |
| information management system or in other | | | | An information management system can help |
| words, a retrievable database. This database can | | | | facilitate an annual inventory of all levels of |
| be something as simple as logging the information | | | | classified information. Because of the positive |
| into a notebook or through technology such as | | | | identification and control involved, inventories aid in |
| software sold on the market. Some companies | | | | the protection of classified information. If during |
| and federal agencies have developed internal | | | | the course of a normal inventory, a document is |
| forms and examples are available on the internet. | | | | not readily found, a more thorough search takes |
| The FSO is charged with protecting classified | | | | place. Any part of the information management |
| material and an accountability record is an | | | | system record is part of a growing data |
| excellent tool for controlling it as it is introduced | | | | warehouse that may prove beneficial in finding the |
| into the company. With the accountability record, | | | | misplaced product. |
| document disposition is annotated with additional | | | | |