| With the advent of technology and the latest | | | | "ANH" and then wonder in future what does this |
| techniques, almost every business organization, | | | | folder contains. |
| whether small or big, makes use of computer for | | | | Be Particular: |
| storing their all the important documents. | | | | Make sure that you give your files specific and |
| However, there is high possibility that due to | | | | logical names that should include date as well. The |
| some problem, you may lost your stored data. | | | | objective of naming the documents or files is that |
| Similarly, it is essential for business organizations | | | | you may immediately make out what a particular |
| to keep their files or documents on computer | | | | folder contains. Therefore, if the file is about a |
| systems up-to-date and organized. This will help | | | | letter to a client reminding him about his overdue |
| them in finding the required file easily. | | | | payment then you may name it like |
| This piece of article highlights some important | | | | 'overdue091207'. |
| data information management tips that will | | | | Clear your Files on Regular Basis: |
| provide an easy access to your files on computer | | | | Keep your document folders uncluttered by |
| system: | | | | eliminating old files. However, make sure that you |
| Create by document or file types: | | | | never delete any file related to your business |
| You can easily find your applications by making a | | | | unless you are sure that you will never require it |
| folder called Program Files. You can create this | | | | in the future. Instead, create a folder called |
| folder on your drive and store all applications or | | | | "Inactive" or "Old" and shift your old files into this |
| files there. For example, the executable for Power | | | | folder. |
| Point, WinZip, Word and Simply Accounting would | | | | Make a Sequence of Files: |
| all be stored in the Program Files or Documents | | | | There are some folders or files that you use on |
| Folder. | | | | regular basis, keep them at the top of the file list |
| Always Make Folders in My Documents: | | | | by naming them with A or A at the beginning of |
| Many people call them as the drawer of of your | | | | the folder name. |
| system's filing cabinet. Always use simple language | | | | Following these few management tips, you can |
| to name the folders. Make sure that you do not | | | | have an easy and quick access to files stored on |
| name any of your folder as an abbreviation like | | | | your computer systems. |